Latest information for museums during COVID-19
Last updated 9.00, 19th July 2021
We have summarised and signposted the most relevant sources of information for museums in the South West below.
We regularly check and update the information on this page – as the situation develops over the coming months, this page can be used as a hub of useful links and resources, whatever scenario your museum is currently facing.
- Please sign up for our newsletter for the latest news, opportunities and regular top tips related to the themes digital, audiences, collections and volunteering from the team. Read our archive of past issues.
- If you would like any support or guidance on anything mentioned below, please get in touch with the team via our contact form.
We feel one of our top priorities is looking after the wellbeing of each of us individually and of those we work and volunteer with.
It is more important than ever that we mobilise the communities that have been formed within museums across the South West to support each other as we navigate the coming months. Reach out to those you work with, talk about how you are feeling and in turn listen and be open in your dialogue, join people together as we know you have been doing in such uplifting ways in the past year.
The South West Museum Development team is here to support you.
1. National Guidance
As the response to the pandemic continues, guidance is being developed to help organisations plan for the coming months.
Latest Announcements –
Easing Restrictions Roadmap
On 19th July England has moved to Step 4 of the Roadmap, detailed by the Prime Minister setting out the easing of restrictions in England.
While cases are high and rising, everybody needs to continue to act carefully and remain cautious. This is why we are keeping in place key protections Gov UK website, Step 4 page.
- Step 4 has come into effect Monday 19th July
- Social distancing guidance will no longer apply. This page on the Gov UK website provides more information for events and attractions including six priority actions (also listed below) to protect yourself and your visitors.
- Face masks are no longer legally enforced but still advised to be worn on public transport. Government expects and recommends that people wear face coverings in crowded areas such as public transport. (Gov UK Step 4 guidance)
- Retailers, hospitality businesses, transport services and other public venues will be able to implement their own rules regarding face masks, social distancing, and check-ins.
Six priority actions for attractions
Laid out by the Government to protect yourself, your staff and your customers during coronavirus – read in full on the Gov UK website page for events and attractions.
- Complete a health and safety risk assessment that includes risks from COVID-19.
- Turn people with COVID-19 symptoms away
- Provide adequate ventilation
- Clean more often
- Enable people to check in at your venue
- Communicate and train
Key Protections as laid out by Government
(applicable to individuals, venues and their workforce and volunteers in England from 19th July)
Although it is no longer a legal requirement for venues to display an NHS QR code or request that customers, visitors and staff ‘check in’, this is still encouraged.
- Testing when you have symptoms and targeted asymptomatic testing in education, high risk workplaces and to help people manage their personal risk.
- Isolating when positive or when contacted by NHS Test and Trace or when advised to by the NHS COVID-19 app.
- Whilst the Government is no longer instructing people to work from home if they can, Government expects and recommends a gradual return over the summer
- Government expects and recommends that people wear face coverings in crowded areas such as public transport
- Being outside where possible or letting fresh air in
- Minimising the number, proximity and duration of social contacts
- Encouraging businesses and large events to use the NHS COVID Pass* in high risk settings to help to limit the risk of infection
*NHS Covid Pass allows you to check your Covid status and demonstrate that you are at lower risk of transmitting to others through full vaccination, a recent negative test, or proof of natural immunity.
Read the Government Guidance on the ‘Summer Roadmap in full (available in several formats).
Read the latest Good practice guidance for reopening museums from the National Museum Directors Council.
Visitor check in guidance
People can check in (still recommended in Step 4 after July 19th) by scanning the NHS QR code poster via their NHS COVID-19 app or by providing their contact details.
This will support NHS Test and Trace to contact people exposed to COVID-19, so that they can book a test.
Establishments should encourage attendees to check in and maintain records of staff, customers and visitors who choose to provide their contact details, including:
- hospitality, including pubs, bars, nightclubs, restaurants and cafes
- tourism and leisure, including theatres, museums and cinemas
Find out more on the Government test and trace pages.
Arts Council England Statement
On 16th July, Arts Council England published a statement on their expectations that cultural organisations take steps to ensure that disabled and clinically vulnerable colleagues, performers and visitors are supported and given the flexibility they need to feel safe to return.
Terms of reference for reviews committed to in the ‘COVID-19 Response – Spring 2021’
You can now read the Spring 2021 Reviews Terms of Reference.
- Covid-status Certification Review
- Events Research Programme
- Global Travel Taskforce
- Social Distancing Review
2. Reopening Support
Reopening Guidelines and Checklist
The Coronavirus Covid-19 NMDC Good Practice Guidelines on Reopening Museums have been updated in line with the new restrictions, with new sections updated July 16th 2021.
In June 2020, as part of the Museum Development Network, we worked with the Association of Independent Museums to produce A Checklist for Re-opening Your Museum. This has been updated on July 16th.
The checklist covers nine Principles to inform decision making within your museum. See our news post for further information on the Checklist.
Test and Trace
In Step 4 the Government are encouraging the use of the NHS Test and Trace app for visitors. Read more about the NHS COVID-19 Test and Trace app.
Establishments should encourage attendees to check in and maintain records of staff, customers and visitors who choose to provide their contact details, including:
- hospitality, including pubs, bars, nightclubs, restaurants and cafes
- tourism and leisure, including theatres, museums and cinemas
Face masks are no longer legally enforced from July 19th but still advised to be worn on public transport. Venues will be able to implement their own rules regarding face masks, social distancing, and check-ins.
Government expects and recommends that people wear face coverings in crowded areas such as public transport. (Gov UK Step 4 guidance)
Government Health & Safety Executive (HSE) – Returning to work safely, business considerations
HSE have produced some information that will help support businesses with reopening – check regularly on their Coronavirus pages for the latest health and safety updates, as restrictions change.
Legionella risks during the pandemic
If your building has been closed or had reduced occupancy during the coronavirus restrictions, water system stagnation can occur due to lack of use, increasing the risks of Legionnaires’ disease.
Read the latest guidance on legionella risks during the coronavirus pandemic
EMBED Reopening Recommendation guidance
EMBED, Disability Collaborative Network (DCN) and the University of East Anglia, School of Health Sciences have produced the Reopening Recommendations Support Service which supports museums in their reopening plans and provides checklists in specific areas and pragmatic action for disabled and neurodivergent visitors, volunteers and the workforce.
Rapid Lateral Flow Tests Kits for Organisations’ Employees or Volunteers
The Volunteering Team at the Department of Culture, Media and Sport, and the Department of Health and Social Care have provided the sector with clarity on advice Rapid Lateral Flow Tests Kits. These are for organisations wishing to apply to receive rapid lateral flow test kits (asymptomatic testing) to undertake testing of their staff who cannot work from home.
Employers can register to order free coronavirus free rapid lateral flow tests for their employees and volunteers who cannot work from home if:
- their business or organisation is registered in England
- their business or organisation employs 50 people or more (includes volunteers)
- their business or organisation’s employees cannot work from home
Please note, volunteers are included in the 50 or more employees headcount for organisations to be able to receive rapid lateral flow test kits (asymptomatic testing) – this means that an organisation with 50 or more volunteers who cannot work from home can sign up to receive the rapid lateral flow test kits as described below.
Any employer (including a charity or voluntary organisation) which has a Companies House registration number can register on GOV.UK to get the forms they need to order these tests for their employees.
Charities and voluntary organisations which do not hold a Companies House registration number will be unable to register online via GOV.UK to receive these tests as the system will only accept 8 digit business registration numbers.
To sign up, these organisations need to provide the information below via email to [email protected] with the email subject “National Workplace Testing – Charity”, and a team at DHSC will complete the validation process:
- Company name
- Charity number
- Number of employees
- Industry / sector
- Email contact
Visit Britain Kite Mark
Visit Britain created a ‘We’re Good to Go’ Industry Standard Kite Mark. This Kite Mark aims to reassure visitors and customers that Government and public health guidance is being followed. You can also read more COVID-19 guidance on the Visit Britain website.
Government Guidance for Heritage Locations
On 19th July the Government updated their Guidance for Heritage Locations as a section in their events and attractions advice.
This is for those operating, working and volunteering in heritage attractions (including open air site/museums and historic houses).
Other reopening resources and guides
The Museum Association has published Organisational and Employment FAQs in relation to COVID-19 and reopening in museums.
- Digital Culture Network have published a resource about Ticketing for Museums (including timed ticketing considerations, GDPR and Test and Trace information)
- Kids in Museums have updated their Guide to how to use their Manifesto to plan for reopening.
- Collections Trust have shared a guide from the Institute of Conservation (ICON) on ‘Waking up Collections’post-lockdown, looking at conservation issues that might have occurred during closure.
- Watch this great video by Mauritshuis museum in the Netherlands, a fun and engaging way to welcome visitors back and advise them of how to visit safely.
- The Network of European Museum Organisations (NEMO) created a map giving an overview of European countries’ museum reopening plans, advice about security measures and their strategies.
If you require support or advice, please contact your local Museum Development Officer, or get in touch.
3. Recovery Funding and Grants
Our Recovery Grants with Art Fund
The latest funding round for our Recovery Grants has now closed (the deadline was 12th July 2021).
Sign up to our monthly newsletter to be kept up to date with all opportunities from South West Museum Development.
Arts Council England Cultural Recovery Grants: Emergency Resource Support
The Government has announced a new round of the Culture Recovery Fund, including a grants programme for arts and cultural organisations in urgent need of funding: Culture Recovery Fund: Emergency Resource Support.
This programme is designed to support organisations at imminent risk of failure and will provide emergency funding to help them return to financial viability.
Read the guidance published on the Arts Council England website (7th July 2021).
Grant range: Between £25,000 and £3 million (£1 million for for-profit organisations)
Eligibility: Cultural organisations that are properly constituted with a governing document and are able to demonstrate, via cashflow forecast, they are at risk of ceasing to trade viably within 12 weeks of the point of application. (Includes National Portfolio Organisations)
- Rolling programme.
- Applications opened: 12pm (midday), 15 July 2021.
- Application Deadline: 12pm (midday), 14 October 2021.
- Applications are subject to permission to apply being granted, at which point applications must be made within 5 working days. Permission to apply requests will be accepted from 8 July 2021. The latest a permission to apply request will be accepted is 12pm (midday) on 30 September 2021.
Arts Council England National Lottery Project Grants
Applications are open for Project Grants – until 31 August 2021, the fund will focus on the needs of smaller independent organisations and individual practitioners
Arts Council England have released an applications update in February 2021 due to a high number of applications – If submitting an application for £15,000 or under allow up to 10 weeks to receive your decision. If submitting an application for over £15,000, allow up to 16 weeks to receive your decision.
Arts Council England have opened the fund with additional supplementary guidance which applies until 31 August 2021 to help fund independent organisations, creative practitioners and freelancers as quickly as possible.
If you are thinking about applying there is a large amount of guidance and FAQs on the Project Grants web pages.
Restart Grant: Guidance for local authorities
- The Restart Grant will be a one-off grant funding scheme in Financial Year 2021-22.
- It will support hospitality, accommodation, leisure, personal care and gym business premises with one-off grants of up to £18,000 in Strand Two of the Restart Grant.
- Museums and art galleries are specifically listed under leisure businesses.
- Available from 1 April 2021 but applications can be submitted in advance.
The following thresholds apply for these businesses:
- Businesses occupying hereditaments with a rateable value of exactly £15,000 or under on 1 April 2021 will receive a payment of £8,000.
- Businesses occupying hereditaments with a rateable value over £15,000 and less than £51,000 on 1 April 2021 will receive a payment of £12,000.
- Businesses occupying hereditaments with a rateable value of exactly £51,000 or over on 1 April 2021 will receive a payment of £18,000.
Art Fund Opportunities
Headley Fellowships – Funding to give curators time and resource to work with collections and share specialist knowledge across the sector. Deadline: 30th July.
Reimagine Grants – New project grants offering support to build expertise, capacity and connections within and outside the sector, following the pandemic.
Esmée Fairbairn Collections Fund
The Esmée Fairbairn Collections Fund is now open for applications:
- Two funding streams for collections engagement, both offering grants up to £90,000 over around two years.
- In total £1.3m will be awarded, anticipated to be 7-10 projects in each funding round.
- Expressions of interest deadline – 13 September for awards in December
Other grants providers
Keep up to date with the latest grant schemes offered by the following organisations:
We also share details of smaller funds in our monthly email bulletin – subscribe to our newsletter.
You may also consider subscribing to the GRIN email bulletin which features daily grants and funding updates or access to a grants database, for a small annual fee.
4. Job support
Government Kickstart Jobs Scheme
Become a host for the Government Kickstart job scheme. This is a 6-month job placements scheme for 16-24 year olds, running until June 2022, with £2 billion of government funding pledged towards it.
New information is coming out every day about this job creation scheme, intended to support 16-24 year olds to develop the skills that they will need to navigate a uniquely challenging job market. Employers that will host fewer than 30 placements, need to find a ‘Gateway’, or representative body, to apply for this funding on their behalf.
There have been significant changes to the Kickstart Scheme in 2021 and so we have updated this news post and set of FAQs about the Kickstart jobs scheme to help museums consider this opportunity.
If you decide to put your organisation forward to a Gateway, or if you are a volunteer led organisation and new to employing young people, get in touch with us through our email [email protected], using the subject line ‘Kickstart’ and your Museum’s name.
Coronavirus Job Retention Scheme (Government Furlough Scheme)
The Coronavirus Job Retention Scheme has been extended until 30th September 2021.
From 1 July 2021, the level of grant will be reduced and you will be asked to contribute towards the cost of your furloughed employees’ wages. To be eligible for the grant you must continue to pay your furloughed employees 80% of their wages, up to a cap of £2,500 per month for the time they spend on furlough.
The table below shows the level of government contribution available in the coming months, the required employer contribution and the amount that the employee receives per month where the employee is furloughed 100% of the time.
Wage caps are proportional to the hours not worked.You can continue to choose to top up your employees’ wages above the 80% total and £2,500 cap for the hours not worked at your own expense.
May June July August September Government contribution: wages for hours not worked 80% up to £2,500 80% up to £2,500 70% up to £2,187.50 60% up to £1,875 60% up to £1,875 Employer contribution: employer NI and pension contributions Yes Yes Yes Yes Yes Employer contribution: wages for hours not worked No No 10% up to £312.50 20% up to £625 20% up to £625 For hours not worked employee receives 80% up to £2,500 per month 80% up to £2,500 per month 80% up to £2,500 per month 80% up to £2,500 per month 80% up to £2,500 per month
Claiming for wages through the Coronavirus Job Retention Scheme.
To make a claim, you will need:
- to be registered for PAYE online
- your UK bank account number and sort code
- your employer PAYE scheme reference number
- the number of employees being furloughed
- each employee’s National Insurance number
- each employee’s payroll or employee number (optional)
- the start date and end date of the claim
- the full amount you’re claiming for including employer National Insurance contributions and employer minimum pension contributions
- your phone number
- contact name
You also need to provide either:
- your name (or the employer’s name if you’re an agent)
- your Corporation Tax unique taxpayer reference
- your Self Assessment unique taxpayer reference
- your company registration number
Full information available on the Coronavirus Job Retention scheme website pages and read the guidance to check if you can claim for your employee’s wages through the Coronavirus Job Retention Scheme.
Self-Employment Income Support Scheme (SEISS) – fifth grant
The online claims service for the fifth grant of the Self-Employment Income Support Scheme (SEISS) are available to cover the period May 2021 to September 2021.
Self-employed individuals will receive 80% of their average trading profits for November, to make a total of 55% for the three months covered, up to £7,500. You can check if you are eligible for the scheme here.
- The amount of the fifth grant will be determined by how much your turnover has been reduced in the year April 2020 to April 2021.
- The fifth grant will be worth:
- 80% of 3 months’ average trading profits, capped at £7,500, for those with a turnover reduction of 30% or more
- 30% of 3 months’ average trading profits, capped at £2,850, for those with a turnover reduction of less than 30%
You also may find the resource page from the Museum Freelance Network useful if you are working as a freelancer in the sector.
South West Museum Skills Training
Our popular training programme for Autumn 2021 will be open for booking later in the summer.
Check our training pages for the latest available training sessions.
Subscribe to our monthly newsletter to be the first to hear about our latest sessions.
Our training is currently hosted online, aiming to be responsive and supportive during these challenging times.
Our sessions are designed to help your museum and its workforce respond to the current situation and plan for the future. We may repeat some sessions, recognising a phased approach across the sector to returning to work/volunteer roles and reopening.
Addressing your training priorities
This time last year we asked you about your, and your museum’s training needs’, for you and your museum were. A lot has happened recently and we recognise that your development priorities may have now changed, so we are asking for your feedback to inform our SW Museum Skills Programme later this year. Let us know what your immediate and forthcoming training priorities by sharing your feedback here.
I am furloughed – can I access training?
Government rules state that you can complete training stipulated by your employer as long as it is not providing services or generating income for your museum.
- Check with your employer first before starting training if you are furloughed.
- You must be paid at least the National Minimum Wage if you undertake training (this differs for apprentices).
- The Furlough Scheme has just been extended, so be mindful of this when it comes to training over this period.
6. Accreditation and Governance Updates
Museum Accreditation Updates
Arts Council England paused the receipt and assessment of new applications and returns to the Museum Accreditation scheme. It did this to devote its energies to supporting museums deal with the exceptional circumstances posed by lockdown.
We shared a news post with an update on the Scheme, taking into account Arts Council England’s January 2021 update.
- Arts Council is instigating a phased approach to reopening, giving priority to first time applicants and those new to the Scheme.
- The current Accreditation status of museums, galleries and heritage organisations within the Scheme will be extended for another 12 months until April 2022.
- Museums with Accredited or Provisionally Accredited status are still able to apply for funding and access training which states Accreditation status as an eligibility criterion.
- Due to the evolving situation, the Scheme is subject to change. Further information will be shared in March 2021.
Arts Council England Government Indemnity Scheme (GIS)
This scheme offers an alternative to the cost of commercial insurance. It allows organisations to display art and cultural objects to the public that might not otherwise have been shown due to the high cost of insurance.
The scheme provides cost-free indemnity cover to borrowing institutions for loss or damage to art or cultural items on short or long-term loan. Objects can be intended for public display or study purposes.
Find out more about the Scheme on the Government Indemnity Scheme website.
March 2021 GIS team update – Ventilation of indoor spaces to stop the spread of coronavirus
- The GIS team recognise the Guidance from the Health and Safety Executive titled Ventilation and air conditioning during the coronavirus (COVID-19) pandemic
- Chartered Institution of Building Services Engineers: Emerging from Lockdown guidance
- GIS advice: ventilation is just one of a range of measures used to control the spread of viruses, and its use should be balanced against other negative impacts such as increased pollution, energy, noise, security, health, well-being and environmental conditions.
7. Volunteering updates
Government guidance on volunteering
The government have updated their guidance (July 19th) for supporting volunteers and volunteer managers during the pandemic. Read the full guidance on Gov UK website.
For practical resources on Sustainable volunteering, see our archive of resources, or get in touch.
8. Audiences updates
Kids in Museums Manifesto – reopening
Kids in Museums have produced an updated guide to help museums provide a quality experience for children and families when they reopen with social distancing measures. The guide has plenty of links and advice to help your museum welcome families back when they are able to.
GEM – space for learning COVID secure guidance
GEM have produced some COVID secure guidance to help museums, galleries, heritage and performing arts sites adapt their learning spaces and programmes in response to Covid-19.
This guidance has been compiled by members of the Space for Learning: Covid Secure working group and individual task & finish groups, with support from the Clore Duffield Foundation, Engage, GEM and the Theatre Education Forum.
The guidance aims to help learning services and freelancers understand how to work safely during the Covid-19 pandemic, and provide a practical framework to think about what is needed to continue – or restart – learning services during the Covid-19 pandemic.
Arts Marketing Association – Audience Diversity Academy 2021
Looking for specialist support and training to help diversify your audiences? Arts Marketing Association (AMA) will host their Audience Diversity Academy again in 2021.
This tailored programme supports museums to make lasting organisational change around Diversity and Inclusion, helping to grow confidence and new approaches to building better relationships with diverse audiences. The current programme is running until March 2021 but you can register your interest for September 2021.
Audience Agency ‘Covid-19 Cultural Participation Monitor’
To support cultural organisations in their preparedness to reopen, the Audience Agency has shared the findings from its ‘Covid-19 Cultural Participation Monitor’. This longitudinal survey helps to understand and track the changes in the public’s cultural participation through and beyond Covid-19 and the undeniable impact it has had on cultural services. The current report details the findings of the first wave of research from Autumn 2020 which will be added to over the coming months as the Audience Agency continues to research the continuing impacts of Covid-19 on cultural audiences.
You can find this report alongside other insightful audience research studies and resources on the Bounce Forward section of the Audience Agency’s website.
For practical resources on Audiences, see our archive of resources, or get in touch.
9. External support – helpful links
Online Learning and Webinars
Digital Culture Network – Join webinars, videos and resources to help support your digital skills including website optimisation and income generation.
The Arts Council England Tech Champions can help with one-to-one support and answer your key digital questions. Get in touch with the Tech Champions at [email protected]
Future Learn – Sign up for a variety of courses from core business skills to museum courses designed by universities
Arts Marketing Association – Offering free arts marketing webinars and regular Q&A sessions
One to one support opportunities
Arts Fundraising & Philanthropy – Offering a Power Hour of consultancy support on income generation, fundraising and donor cultivation – scheme now extended to February 2021.
Real Ideas – Speak to the Real Ideas team (our bridge organisation for the south west) or join a webinar for more information on what they can offer.
Arts Council England – A central resource listing Government and wider support for organisations and individuals relevant to the cultural sector in consultation with DCMS.
Charity Commission – Read the published guidance from the most commonly asked questions from charities during COVID-19
Collections Trust – A section on resources for ‘Collections in Lockdown’
Culture24 – Digital Pathways resources to help you with digital tools and channels
Audience Agency – A variety of resources and webinars to support cultural organisations
Kids in Museums – Resources to support working with children and young people and activities for families
The Cultural Health & Wellbeing Alliance – A list of links to useful resources and advice on health and wellbeing
Bates Wells Solicitors – Free resources and features on legal support for your museum, including employment and solvency advice
Museum Association – Offering a suite of Museum Essentials online learning course (for MA members only)
Museum Freelance – Offering useful resources, guidance and links relating to museum freelancers.
Temporary pay walls removed
Crowdfunder – Waiving platform and other fees for freelancers/creative businesses if your orgnanisation is raising money in response to the effects of COVID-19 (e.g. Holburne Museum’s campaign)
Arts Professional – Free access to the Arts Professional CovidCulture articles, resources and online events
National Council for Voluntary Organisations – NCVO have an archive of Knowhow Coronavirus guidance and links supporting charities, voluntary organisations and volunteers. Some of these are now free to access. We thought this Virtual Teams resource was particularly helpful.
Arts Fundraising & Philanthropy – Offering a virtual training for trustees and fundraisers to support your museum and develop leadership skills
Association of Cultural Enterprises – Online training modules including Retail Essentials and Licensing