This Volunteers template has been produced by our Sustainable Volunteering Officer, Eleanor, to provide a suggested layout and content of a data protection statement, to enable your museum to feel confident in communicating how they process data information among staff and volunteers.
Adapt this document to correspond to your own guidelines, working practices, logo and policies.
If you have any questions about our Volunteering resources or cannot find something specific you are looking for, then please get in touch.
[This is a template. Adapt this document to correspond to your own guidelines, working practices, logo and policies.]
[museum name] Data Protection Statement
[museum name] may ask for some personal details from our staff and volunteers. This ensures that we can contact you and take account of your Health & Safety.
[museum name] take our responsibility for looking after information seriously. We follow the Data Protection Act 2018 at all times when asking for or handling your information including:
- Personal data shall be processed fairly and lawfully
- Data is processed only for the purpose(s) for which it was collected
- Data is adequate, relevant and not excessive
- Data is accurate and kept up to date
- Data is not kept longer than necessary
- Data is kept secure against unauthorised access and loss or damage
Sometimes sensitive information may also be asked for e.g. health information. We will always ask for explicit consent before collecting or using this information.
A copy of this statement will be brought to the attention of all employees and volunteers.
Access the resource:
